Use your time effectively!

All of you had such situation. There is a clear period of time (for example, five days), and a precise list of tasks (for example, choosing a wallpaper for the room, or to find some movie on ebay, or learning 50 foreign words) that must be done during this period. Everything is clear, but the time goes on, and in the end of this period, we understand with displeasure, that not all list was done. What happened? Where goes the time?
Such situations are not uncommon in our personal life, at work, at rest, in any area of our activities. Much of this dissatisfaction is based on the fact that we squeeze into a modest amount of time a significant number of cases, make unrealistic plans. If you look at this situation more soberly, you can avoid disappointment at the unjustified loss of personal and others' time. For example, you have 6 hours on the development of a specific project. Arrange the stages of job depending on priority. Now imagine your typical working day and determine how much time you are using on start of the project. If, say, it is one third of the time, then the actual time that you can work on a task will be equal to four hours.
Also note that the time needed for a switch from starting phase to work equals in average eight minutes. How many times do you go out for a smoke break while working? For example, suppose you go out ten times throughout the day, that means 80 minutes. Subtract the 80 minutes from four hours and you get a little more than two hours of really working time. Compare this time with the initial six hours of working time. Now it is clear why you do not have time to perform the necessary volume of work in a period of time. Understand this fact and you will avoid disappointment and resentment because of the fact that you can’t do the work in the allotted time.
To increase efficiency, we need to reduce unproductive expenditure of time. What about breaks? Can I install a voice mail instead of continuous responses to the calls? If you need to call in several places, call turns in a short period of time, not delaying it for a whole day. What about email? Group similar tasks, if they do not require immediate solutions. Now once again do remember about available two hours and slowly go through the list of tasks requiring the execution in this period. Now, when you are already know how much time is available to you, you can rearrange things and during those 2 hours of work with the greatest productivity. Such a simple way to improve the efficiency of your work will help you safely plan your life, fulfill promises, and be a happy man.